BY-LAWS
FOR PEACHTREE ROOST CLUB
ARTICLE I
OFFICERS
SECTION 1. PRESIDENT. The President
shall exercise the powers and perform the duties assigned to him by the
Constitution and By-Laws and be the Chief Executive Officer of the Club
and as such, subject to the Constitution and By-Laws, shall generally
supervise the management of its affairs. He shall have full power to
enforce the provisions of the Constitution, By-Laws, and the will of the
National Association and Club membership. He shall preside at the Club
meetings and shall be chairman of the Club’s Board of Directors. He
shall appoint all necessary committees and shall perform such other
duties as are usually incident to the office.
The President shall also be a member
of the Region Executive Committee.
SECTION 2. THE VICE-PRESIDENT. The VP shall perform such duties as may
be assigned to him by the President or by the Club’s Board of Directors
within the terms of the Constitution an By-Laws, and shall perform such
other duties as are usually incident to the office. He shall discharge
the duties of the President, whenever, in the discretion of the Board of
Directors, the disability or absence of the President makes such service
advisable. He shall be a member of the Board of Directors.
SECTION 3.THE SECRETARY. The Secretary shall keep a record of the proceedings of all meetings of the Club and of all other matters of which a record shall be ordered by the Club’s Board of Directors. He shall notify the officers, members of the Club’s Board of Directors, and all members of Committees of their election or appointment, and shall issue notices of all special meetings. He shall perform such other duties as may, from time to time, be assigned to him by the Constitution and By-Laws of the Club and b the Board of Directors, or are usually incident to the office. He shall be a member of the Board of Directors and the Region Executive Committee.
SECTION 4. THE TREASURER. The Club Treasurer shall conduct and disburse all funds of the Club and be the custodian of such funds. He shall keep regular accounts in books belonging to the Club, which shall be open to inspection for any member of the Club’s Board of Directors. He shall make annual reports upon the condition of the Treasury and at such other times as shall be requested by the Club’s Board of Directors or the President. He shall perform such other duties as may be assigned to him by the Constitution and By-Laws of the Club, or are usually incident to the office.
ARTICLE II
BOARD OF DIRECTORS
SECTION 1. MEETINGS. The Club’s Board of Directors shall meet at least quarterly at a convenient time and place. Special Club Board of Directors meetings may be held upon reasonable notice at the call of the President. In addition, the Secretary shall call a special meeting upon the written request of two (2) or more members of the Club’s Board of Directors.
SECTION 2. QUORUM. A majority of the members of the Board of Directors shall constitute a quorum. Absent members shall be counted as present at special meetings, provided the meeting confines its action to the matters specified in the notice issued to the members, and provided the vote in writing of such absent members, as to said matters, is received by the Secretary of the Club prior to the meeting.
SECTION 3. POWERS. In addition to such powers as are specifically conferred upon it by the Constitution or by any other By-Law, the Board of Directors shall be responsible for the general management of the affairs of the Club and make such regulations as it deems advisable, not inconsistent with the Constitution and By-Laws. It shall keep written report of its proceedings and shall make a written report of its activities.
ARTICLE III
COMMITTEES
SECTION 1. AUTHORIZED COMMITTEES. The Standing Committees of the Club shall be as follows: Membership Committee, Scholarship Committee, Fundraising Committee and such other standing committees as may be determined to be necessary, from time to time, by the membership or the Club’s Board of Directors.
SECTION 2. MEETINGS. Each Standing Committee shall hold a meeting at such times as may be specified, after due notice to its members, by its Chairman, by the President of the Club, by the Board of Directors, or upon the request, in writing, of a majority of its members.
SECTION 3. REPORTS. Each Standing Committee shall keep a record of its proceedings and shall make a written report of its activities at regular meetings and at such other times as may be required by the Board of Directors.
SECTION 4. REMOVAL. Any member of the Standing Committee may be removed from office by the committee chairman with the concurrence of the President, or by the written request of two-thirds (2/3) of the members of that committee.
SECTION 5. DUTIES. Each Standing Committee shall be charged with the duties assigned to it by the Constitution and By-Laws of the Club, or by the Board of Directors, and shall perform such other duties as are usually incident to committees or its particular denomination. The President shall determine any question that may arise as to the jurisdiction of a committee.
SECTION 6. APPROPRIATIONS. The chairman of any committee may make application to the Treasurer for appropriation of funds for the work of such committee. No committee shall have authority to incur any indebtedness or pecuniary obligation for which the Club shall be responsible except to the extent previously authorized by the Club or by the Board of Directors or by the Treasurer if the Club shall have conferred upon the Treasurer authority in that respect.
ARTICLE IV
NOMINATING COMMITTEE
SECTION 1. MEMBERSHIP. The Nominating Committee shall consist of at least four (4) selected Club members, of which not more than four (2) shall be incumbent members of the Club Board of Directors.
SECTION 2. QUORUM. A quorum of the Nominating Committee shall consist of a majority of its members.
SECTION 3. NOMINATIONS. The Nominating Committee shall meet not less than forty-five (45) nor more than sixty (60) days prior to the annual Club meeting at which the officers and Board of Directors are to be elected. Nominations shall be made for each office, and the membership notified of the nominations at the last regularly scheduled meeting of the Club preceding the meeting at which the elections are to be held.
SECTION 4. OTHER NOMINATIONS. At the annual Club meeting for the election of officers and Directors, nominations may be made from floor by any Regular member for any or all the positions upon which an election is to be held.
ARTICLE V
DISCIPLINE
SECTION 1. ORIGINAL JURISDICTION. Complaints against members shall be
received and considered by the Board of Directors which shall
investigate and act thereon; provided that if said complaint is against
two (2) or more of the Officers or Club Board of Directors, it shall be
received and considered by the Region Executive Committee. All
complaints shall be under oath.
SECTION 2. PROCEDURE. The Board of Directors shall notify in writing and afford a hearing to any member against whom a complaint is made. Such notice shall contain a statement of the nature of the charges made against such member. The member shall be afforded a fair trial in such manner and form as the Region Executive Committee or Board of Directors shall prescribe.
SECTION 3. JUDGEMENT. No member shall lose his/her membership unless the charges against him have been sustained by a two-thirds (2/3) vote of the Club Board of Directors or Region Executive Committee, as the case may be.
SECTION 4. APPEALS. Any member against whom any penalty is imposed by the Club Board of Directors has the tight to appeal to the general membership of the Club, and thereafter to the Region Executive Committee whose determination shall be final. Members against whom any penalty is imposed by the Region Executive Committee may appeal to the National Board of Directors for final determination. Pending action upon such appeal, the judgment of the Club Board of Directors or Region Executive Committee shall be effective.
SECTION 5. ARREARS OF DUES. Members in arrears three (3) months in payment of dues shall automatically be suspended from all rights and privileges of his/her membership in the Association and in this Club. Any member so suspended shall be renewed to membership in good standing upon payment of the dues for the ensuing year.
ARTICLE VI
AMENDMENTS
SECTION 1. These By-Laws may be amended by
the Club by the vote of a majority of the Regular Members provided that
notice of the proposed amendment shall have been given by the Secretary
to such members at least fifteen (15) days before the meeting. The
By-Laws may also be amended by unanimous vote of the Regular Membership
at any Club meeting without notice.
Note: Revised from original and approved by Peachtree Roost Board on January 27, 2010